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Data protection

Data protection declaration

The person responsible within the meaning of the Basic Data Protection Ordinance (DS-GVO) and other national data protection laws as well as other data protection regulations is:
 

 

Detectomat GmbH

An der Strusbek 5
22926 Ahrensburg
Germany

Phone: +49 (4102) 70 99 40 - 0
Fax: +49 (4102) 70 99 4 75
Email: info@detectomat.com

 

The data protection officer of Detectomat GmbH and Detectomat Systems GmbH is:

Herr Markus Strauss
tacticx Consulting GmbH
Walbecker Straße 53
47608 Geldern
Email: detectomat(at)extern.tacticx.com

 

 

For reasons of better legibility, the distinction between female and male names of persons was deliberately omitted. 

1. general information on data processing

1.1 Processing of personal data and its purpose

Detectomat GmbH (hereinafter "Detectomat" or "we") processes personal user data only to the extent necessary to provide a functioning website and our contents and services. When you visit our website, the following data is processed:

  • IP address of the user
  • browser used (type, version, language)
  • operating system used
  • Internet service provider of the user
  • Date and time of access to our website
  • files accessed on our websites
  • Website from which the user has accessed our website
  • Website that the user accesses via our websites.

The processing and temporary storage of the IP address is necessary to enable the website to be delivered to the user's computer. The IP address of the user must be stored for the duration of the session. The log files contain IP addresses or other data that make it possible to assign the user. The data is stored in log files to ensure the functionality of the web pages. In addition, the data serves to optimize our websites and to ensure the security of our information technology systems. Any processing of personal data is carried out exclusively for the aforementioned purposes and to the extent necessary to achieve these purposes. This data is not used for advertising, customer service or market research purposes.

1.2 Legal basis for the processing of personal data

The processing of our users' personal data is carried out regularly with the user's consent. An exception applies in such cases where prior consent cannot be obtained for real reasons and where we are permitted by law to process the data. Data and log files are stored on the basis of Art. 6 para. 1 lit. f DS-GMO.

 

1.3 Data erasure and storage time

The personal data of the persons concerned will be deleted or blocked by us as soon as the purpose of storage ceases to apply. In the case of data processing for the provision of the web pages, the deletion takes place when the respective session has ended. If personal data is stored in log files, it will be deleted after seven days at the latest. Further storage is possible if the IP addresses of the users are deleted or altered beforehand, so that an assignment of the calling client is no longer possible. 

2. Cookies

We use cookies in several places on our websites. If a user visits one of our websites, a cookie may be stored on the user's operating system. A cookie contains a characteristic string of characters that uniquely identifies the browser when you return to our websites. The following data is stored and transmitted in the cookies:

  • Language settings
  • Log-in information.

The purpose of the use of cookies is to make our websites user-friendly. The processing of personal data using cookies is based on Art. 6 para. 1 lit. f DS-GMO. Cookies are stored on the user's computer and transmitted from there to our websites. Users can deactivate or restrict the transmission of cookies by changing the settings of their Internet browser. Cookies that have already been saved can be deleted at any time. If cookies are deactivated for our websites, it may no longer be possible to use all functions of our websites to their full extent.

3. Matomo

We use the web analysis tool "Matomo" to design our website according to needs. The legal basis for this is the legitimate interest according to Art. 6 Para. 1 f DSGVO. We made our settings as follows:

Data entered in forms is not recorded and is not visible at any time.

  • IP masking 2 bytes
  • Use - anonymized IP for processing
  • Exchange user ID with pseudonym
  • Force tracking without cookies (do not set cookies) Data archive
  • Automatically delete old data from the database after 180 days
  • Delete archives after 12 months

Tracking

  • Geolocation enabled
  • Use of the Matomo opt-out function
  • Do-not-track support enabled

The data is stored on the company's own server, there is no data transfer to third parties. Further information on Matomo's terms of use and data protection regulations can be found at: matomo.org/privacy/

4. Google Maps

Our websites use Google Maps API from Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, to visually display geographical information. When using Google Maps, Google also processes data about the use of the maps functions by users of the websites. The legal basis for the processing of data is Art. 6 para. 1 lit. f DS-GMO. We have a justified interest in an appealing representation of our web pages and in an easy findability of the places indicated by us on the web pages. Further information about data processing by Google can be found in the privacy policy at policies.google.com/privacy.

 

5. contact form and e-mail contact

There is a contact form on our website which can be used to contact us electronically. If a user takes advantage of this possibility, the data entered by him in the input mask will be transmitted to us and stored:

  • form of address
  • prename
  • last name
  • Company (voluntary)
  • Customer number (optional)
  • email
  • telephone number
  • Fax number (optional)
  • Address (street, house number, postcode, town, country)
  • Subject (optional)
  • Free field for individual text
  • Desired method of contact
  • IP address of the user
  • Date and time of dispatch.

Alternatively, you can contact us via the e-mail addresses provided. In this case, the user's personal data transmitted by e-mail will be stored by us. The legal basis for the processing of data is Art. 6 para. 1 lit. f DS-GMO. The data will only be used to process the contact and the subsequent communication. In this context, the data will not be passed on to third parties. If we use the data for other purposes, we obtain the user's consent in advance. The personal data from the input mask of the contact form and those sent by e-mail will be deleted when the respective communication with the user is terminated, i.e. as soon as it can be inferred from the circumstances that the relevant facts have been finally clarified. The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

6. product request

On our web pages there is a form which can be used for the non-binding request of offers for our products. If a user takes advantage of this possibility, the data entered by him in the input mask will be transmitted to us and stored:

  • form of address
  • prename 
  • last name
  • business concern
  • client number
  • email
  • telephone number
  • fax number 
  • Address (street, house number, postcode, town, country)
  • IP address of the user
  • Date and time of dispatch.

The data will be used exclusively for the preparation of an offer and, if necessary, for subsequent contact with the user. We pass on the user's data to our partner companies, who support us in the proper fulfilment of the contract, to the extent permitted by law. For their part, these companies are obliged to comply with the applicable data protection regulations; in particular, these companies may process the data exclusively for the fulfilment of their tasks on our behalf and only in accordance with our instructions. The legal basis for the processing of data is Art. 6 para. 1 lit. b DS-GMO. The personal data from the input mask will be deleted when the respective communication with the user is terminated, i.e. as soon as it can be inferred from the circumstances that the affected facts have been finally clarified. The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

7. Newsletter

You can subscribe to our free newsletter on our website. If you register for our newsletter, we will process the following personal data:

  • form of address
  • prename
  • last name
  • business concern
  • Department (voluntary)
  • email
  • Address (street, house number, postcode, town, country)
  • IP address of the calling computer
  • Date and time of dispatch.

The legal basis for the processing of personal data in this context is Art. 6 para. 1 lit. a DS-GMO. The user's e-mail address is stored by us for as long as the subscription to the newsletter is active. This consent can be revoked by clicking on the corresponding link contained in each newsletter. The personal data will then be deleted immediately. 

8. registration partner area

On our websites we offer our users access to our protected partner area. To do this, our users must register. The following data will be transmitted to us and stored:

  • form of address
  • prename
  • last name
  • business concern
  • division
  • Industry (voluntary)
  • email
  • telephone number
  • Fax number (optional)
  • Address (street, house number, postcode, town, country)
  • IP address of the user
  • Date and time of registration.

After sending, the user will receive a registration e-mail to the e-mail address provided, which contains a link for the user to confirm his registration and complete the registration process. After registration, the user can manage his data by entering his e-mail address and password. We use the data in the context of study participation and contact with the user. If we use the data for other purposes, we obtain the user's consent in advance. The legal basis for the processing of data is Art. 6 para. 1 lit. b DS-GMO. We store the data as long as the user account of the user is active. The user can deactivate his user account at any time. The data will then be deleted by us, unless we are obliged for contractual and/or legal reasons to a longer storage.

9. seminar registration

There is a contact form on our website which can be used to register for our seminars. If a user takes advantage of this possibility, the data entered by him in the input mask will be transmitted to us and stored:

  • prename
  • last name
  • business concern
  • Address (street, house number, postcode, town, country)
  • email
  • telephone number
  • Free field for individual text
  • IP address of the user
  • Date and time of dispatch.

 The legal basis for the processing of data is Art. 6 para. 1 lit. b DS-GMO. The data will be deleted after the seminar, unless we are obliged to keep them for a longer period for contractual and/or legal reasons.

10. Security

Detectomat uses technical and organizational security measures to protect the personal data of users against accidental or intentional manipulation, loss, destruction or against access by unauthorized persons. Our security measures are continuously improved in line with technological developments.

11. rights of the data subject

If Detectomat processes your personal data, you are a person concerned pursuant to Art. 4 No. 1 DS-GMO with the following rights towards us: 

11.1 Right to information

In accordance with Art. 15 DS-GMO, you can ask us to confirm whether personal data concerning you will be processed by us. If we process your personal data, you can request the following information from us:

  • the processing purposes;
  • the categories of personal data we process;
  • the recipients or categories of recipients to whom we have disclosed or will disclose your personal data;
  • (if possible) the planned duration for which we store your personal data or, if this is not possible, the criteria for determining the storage period;
  • the existence of a right to have your personal data concerning you corrected or deleted, a right to have processing restricted by us or a right to object to such processing;
  • the existence of a right of appeal to a supervisory authority;
  • any available information about the origin of the data, unless the personal data has been collected from you;
  • the existence of automated decision-making, including profiling (Art. 22 para. 1 and 4 DS-GMO) and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for you.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees in accordance with Art. 46 DS-GMO in connection with the transmission.

11.2 Right to correction

In accordance with Art. 16 DS-GMO, you have the right to request us to correct and/or complete any inaccurate personal data concerning you.

11.3 Right to cancellation

You may request us to delete your personal data immediately in accordance with Art. 17 DS-GMO. We are obliged to delete your data immediately if one of the following reasons applies:

  • Your personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
  • You revoke your consent, on which we base the processing pursuant to Art. 6 para. 1 lit. a DS-GMO or Art. 9 para. 2 lit. a DS-GMO, and there is no other legal basis for the processing. 
  • You file an objection to processing pursuant to Article 21(1) DS-GMO and there are no overriding legitimate grounds for processing or you file an objection to processing pursuant to Article 21(2) DS-GMO. 
  • Your personal data has been processed unlawfully. 
  • The deletion of your personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which we are subject. 
  • Your personal data have been collected in relation to information society services offered pursuant to Art. 8 para. 1 DS-GMO.

If we have made your personal data public and we are obliged to delete them in accordance with Art. 17 para. 1 DS-GMO, we will take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform those responsible for data processing who process the personal data that you as the data subject have requested the deletion of all links to your personal data or of copies or replications of your personal data. 

The right to cancellation does not exist insofar as the processing is necessary

  • to exercise freedom of expression and information;
  • to fulfil a legal obligation to which we are subject or to perform a task in the public interest or in the exercise of official authority assigned to us;
  • on grounds of public interest in the field of public health (Article 9(2)(h) and (i) and Article 9(3) DS-GMO);
  • for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 DS-GMO, insofar as the aforementioned right is likely to make it impossible or seriously impair the attainment of the objectives of such processing, or
  • to assert, exercise or defend legal claims.

 11.4 Right to limitation of processing

Under the following conditions, you can request the restriction of the processing of your personal data in accordance with Art. 18 DS-GMO:

  • if you dispute the accuracy of your personal data for a period of time that enables us to verify the accuracy of the personal data;
  • if the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;
  • if we no longer need your personal data for the purposes of processing, but you do need it to assert, exercise or defend legal claims, or
  • if you have filed an objection to the processing pursuant to Art. 21 para. 1 DS-GMO and it is not yet clear whether our justified reasons outweigh your reasons.

If the processing of your personal data has been restricted, these data may only be processed - apart from being stored - with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State. If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by us before the restriction is lifted.

11.5 Right to information

If you have exercised your right to correct, delete or limit the processing towards us, we are obliged under Article 19 DS-GMO to inform all recipients to whom we have disclosed your personal data, unless this proves to be impossible or involves a disproportionate effort. We have the right to be informed of these recipients.

11.6 Right to Data Transferability

In accordance with Art. 20 DS-GMO, you have the right to have your personal data, which you have provided to us, stored in a structured database.

11.7 Right of objection

According to Art. 21 DS-GMO, you have the right to object at any time to the processing of your personal data on the basis of Art. 6 para. 1 lit. e or f DS-GMO for reasons arising from your particular situation; this also applies to profiling based on these provisions. We will not subsequently process your personal data unless we can prove compelling reasons worthy of protection for our processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

11.8 Right to revoke the data protection declaration of consent

You have the right to revoke your declaration of consent under data protection law at any time, for example by e-mail to[please complete e-mail address]. The revocation of consent does not affect the legality of the processing that has taken place on the basis of the consent until revocation.

11.9 Automated decision in individual cases including profiling

According to Article 22 DS-GMO, you have the right not to be subject to a decision based exclusively on automated processing - including profiling - which has legal effect against you or significantly affects you in a similar manner. This does not apply if the decision 

  • is necessary for the conclusion or performance of a contract between you and us,
  • is admissible by law of the Union or of the Member States to which we are subject and that law contains appropriate measures to safeguard your rights, freedoms and legitimate interests; or
  • with your express consent.

 11.10. Right of appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right of appeal to a supervisory authority, in particular in the Member State where you are staying, working or suspected of infringing, if you believe that the processing of your personal data by us is contrary to the DS GMO. 

12. responsibility for content and information

Our web pages contain links to Internet offers of external providers. The contents of the Internet offers of external providers were checked by us when setting the link as to whether they violate applicable laws under civil or criminal law. However, it cannot be ruled out that these contents may be subsequently changed by the respective providers. If you are of the opinion that linked external sites violate applicable law or have other inappropriate content, please let us know. We will check your reference and remove the external link if necessary. Detectomat is not responsible for the content and availability of the linked external Internet pages.

13 Inclusion and validity of the data protection declaration

By using our websites, you consent to the data processing described above. This data protection declaration only applies to the contents of our websites. Different data protection and data security regulations apply to the linked external contents. You can find out who is responsible for these offers in the respective imprint.

Due to the further development of our websites or the implementation of new technologies, it may become necessary to change this data protection declaration. We therefore reserve the right to change this data protection declaration at any time with effect for the future. The version available at the time of your visit to the website always applies.
 

Status: June 2018

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